Officers of Administration

The information shared here has been written specifically for officers of administration and tailored to their employment situations. It contains an overview of policies and practices along with links to the relevant source documents. This website provides general information only and is not an employment contract.

• General Overview of OA Employment
• Types of OA Appointments
• Position Descriptions
• Compensation Administration
• Voluntary FTE Reduction Program - (New)
• Performance Appraisal - NEW Q & A
• Discipline and Proscribed Conduct
• Timely Notice
• Professional Development Leave
• Holidays, Vacation, Sick and Other Leaves
• OA Role in Governance

Human Resources Policies and Practices for Officers of Administration

This compilation of existing policy and practices for Officers of Administration was created as part of the Officers of Administration Policy Initiative. It is the first step in the project to provide a comprehensive list of policies that govern Officers of Administration employment. As new policies are drafted, or existing ones revised, they will be added to this compilation. Thanks to the initiative steering committee members for their contribution.

• Human Resources Policies and Practices for Officers of Administration (New) Added: Sept. 8, 2009

OA Policy Forum

• (New) OA Policy Forum: Professional Development and Training Policy Added: Nov. 17, 2009

OA Personnel Policy Review Initiative

• Initiative Overview
• OA Focus Groups on Employment Policies Memo
• OA Large Group Presentation
• Summary of OA Online Survey
• Summary of OA Online Survey Written Response to Question 18
• Summary of OA Online Survey Written Response to Question 23
• Memo Regarding OA Policy Timeline
• OA Policy Timeline Chart
• Updates: August 6, 2009
  • Consistent Policy Framework and Administration for OAs
  • Performance Appraisal
  • Grievance/Appeal Process - August 28, 2009
• (New) Position description for Associate Director for OA Employment

Frequently Asked Questions

• Managing Classification and Employee Compensation
• Managing Employee Performance: Performance Evaluation and other Forms of Feedback
• OA Employment Frequently Asked Questions

OA Performance Appraisals

• OA Performance Appraisal Overview
• OA Performance Appraisal Structured Approach
• OA Performance Appraisal Narrative Approach
• OA Performance Appraisal Conversation
• OA Performance Appraisal Third-Party Input

Policies for OAs

The policies listed below were selected as those most pertinent to Officers of Administration employment and pay. For a complete listing of personnel policies, see UO Policies: Personnel Items 3.000

• Equity Salary Review
• Faculty Vacancy Announcements
• Initial Hire Salary Factors
• Internal Candidates for Instructional and Administrative Academic Positions
• Merit Increase Factors
• Timing Annual Salary Increases
• Written Reprimands

Human Resources for OAs

The Human Resources website has information on many services and policies that might be of interest to Officers of Administration. Some of the most relevant include:

• Employee Benefit Fund Policy
• Family Medical Leave Act
• Insurance Benefits including health, dental and other insurances, retirement & tax-deferred investment program
• Officer of Administration Position Description
• Policies, Leaves and General Information
• Staff Rates for Tuition, including dependents
• Work & Family Services has links to information on programs designed to help employees balance work and personal lives

On-Campus Resources for OAs

• Policies and Administrative Rules
• Affirmative Action & Equal Opportunity: Discrimination and Sexual Harassment
• Affirmative Action & Equal Opportunity: Individuals with Disabilities
• Faculty Handbook, Chapter 4C: Working Hours, Holidays, Vacation and Sick Leave
• Faculty Handbook, Chapter 8: "Special Conditions of Service of Administrative Faculty"
  Officers of Administration Council: Officers of Administration Council brings together the University of Oregon's diverse group of administrative faculty by promoting and facilitating communication, information sharing, and collegiality among its members
• Unclassified Appointments Process

Off-Campus Resources for OAs

• EAP (Employee Assistance Program) - The University of Oregon contracts with Cascade Centers, Inc. to provide a comprehensive employee assistance program for eligible employees, their dependents and household members. The services are at no cost to eligible employees and include short-term professional counseling and assessment, child-care and elder-care resource and referral, legal and financial consultations, a listening library, 24 hour crisis counseling and an interactive website. Cascade Centers is located off campus and offers complete confidentiality. More information about the program is available from Human Resources, 346-3159. Call Cascade directly at 1-800-433-2320 to schedule an appointment.
• Fair Labor Standards Act (FSLA) - FLSA establishes minimum wage, overtime pay, record-keeping and child labor standards that affect over 100 million full- and part-time workers in the private sector and in federal, state and local governments
• Oregon Administrative Rules
• Oregon Administrative Rules: Vacation Leave
• Oregon Revised Statutes
• Oregon State Archives Search Engine - You can search for Administrative Rules, Legislative Minutes, Genealogical Surnames, State Agency Records Guides, Governors Records Guides, and more.
• Oregon State Legislature Search Engine - You can search several documents including Legislative Measures (including special sessions), Oregon Laws (Session Laws), Oregon Revised Statutes, Annotations-Cumulative Supplement, Oregon Constitution and Staff Measure Summaries